Subscription tracking software features
From individual subscriptions to team-wide license management - CostLoop covers the full recurring cost lifecycle.
Track every subscription and license
Subscription tracking
Add and manage every recurring tool. Track name, cost, billing cycle, category, status, and renewal date in one place.
License tracking
Record license details, seat counts, assigned users, and expiry dates alongside your subscription data.
Renewal management
See upcoming renewals in list, timeline, or calendar view. Never be caught off guard by a renewal again.
Cost overview
Live monthly spend, annual forecast, and budget comparison. Know exactly what you're spending across all tools.
Vendor & owner records
Assign an owner and department to each subscription. Flag missing ownership before it becomes a problem.
Notes & context
Add free-form notes to any subscription. Record why you signed up, what it's used for, or who to contact.
Get notified before it's too late
Renewal reminders
Email alerts before every renewal. Set your preferred lead time - 7, 14, or 30 days - so you're never surprised.
Action center
A prioritised list of subscriptions that need attention: renewing soon, trials ending, missing owners, and unused seats.
Health score Pro
A 0-100 score that summarises the overall health of your subscription portfolio. Understand at a glance how well-managed your stack is.
Surface what you're wasting
Unused seat detection
See where you're paying for more seats than are being used. Stop paying for licences nobody needs.
Duplicate tool detection
Flag tools in the same category that might be redundant. Consolidate overlapping software and reduce wasted spend.
Savings opportunities panel Pro
A summarised view of all potential savings in one place. Know exactly where to cut without digging through every record.
Store everything with each subscription
Cancellation links
Save the exact URL for cancelling each tool. Know where to go when it's time to cancel - no hunting around vendor sites.
Invoice links
Link directly to invoice URLs or PDFs for every vendor. Keep billing records organised alongside subscription data.
Contract storage
Record contract and vendor agreement URLs alongside your subscription data. Keep legal records in context, not buried in email.
Document notes
Add structured notes about contracts, terms, or any other relevant information. Every subscription tells its full story.
Your data, your control
CSV import Pro
Import an existing list of subscriptions from a spreadsheet to get started faster. No manual entry needed if you already have a list.
CSV export Pro
Export all your subscription data at any time. Your data is always portable - no lock-in, no barriers to leaving.
Privacy controls
Full GDPR compliance, data export, account deletion, and clear privacy settings. You're always in control of your data.
Ready to take control of your recurring costs?
Start free. No credit card needed. Upgrade to Pro when you're ready.