Track every business subscription before it renews
Built for Small BusinessesFreelancersEntrepreneursStartupsRemote Teams
CostLoop helps freelancers, startups, agencies, and small teams track SaaS tools, renewal dates, invoices, cancellation links, software owners, and recurring costs in one place - without messy spreadsheets or enterprise procurement bloat.
Track the tools your team already uses
Subscription chaos is quietly draining your budget
Most small businesses have no single view of what they're spending on software. The result is predictable.
Forgotten auto-renewals
A subscription renews automatically and you only notice when you see it on your bank statement weeks later.
Paying for unused seats
Someone left the team six months ago. Their seat is still being paid for. Nobody checked.
Invoices scattered everywhere
Invoices live in multiple inboxes, Dropbox folders, and email threads. Finance can't find them when it matters.
Lost cancellation links
You want to cancel something before it renews. Nobody knows how. The cancellation URL was never saved.
No clear ownership
Everyone assumes someone else is responsible for a tool. Renewals slip through because there's no single owner.
No visibility into total spend
You have no idea what your business actually spends on software each month. Until the CFO asks.
Spreadsheets list subscriptions. They do not manage them.
Spreadsheets break when renewal dates, owners, invoices, cancellation links, and reminders start living in different places. CostLoop gives small teams a simple system for staying ahead of recurring software costs before money leaves the account.
A 6-person agency paying for 23 tools
This is what a typical small agency's software stack looks like when nobody is watching it.
- 3 annual renewals with no reminder set
- 2 tools still owned by a former employee
- No cancellation links saved for any tool
- Invoices spread across 3 different inboxes
CostLoop vs spreadsheets vs enterprise SaaS tools
| Option | Best for | Weakness |
|---|---|---|
| Spreadsheet | Very early teams with 3-5 subscriptions | No reminders, no ownership, easy to forget renewals |
| Notion / Google Sheets | Teams already living in Notion or Sheets | Requires setup and ongoing manual maintenance |
| Cledara / Ramp / Spendesk / Pleo | Teams needing company cards and approval workflows | More complex than most small teams need |
| Zluri / Zylo / Productiv | Enterprise IT and SaaS ops teams | Built for 200+ person companies, not small teams |
| CostLoop | Freelancers, startups, agencies, small teams (1-50 people) | Manual entry - no automated SaaS discovery |
See detailed comparisons: vs Cledara · vs Zluri · vs Notion · vs Google Sheets · vs Spreadsheets
Your complete recurring cost command center
Every subscription, license, document, and renewal date - visible in seconds.
Real screenshots from the actual product
Click any screenshot to open it full size with details.
Everything to manage recurring software costs
Track subscriptions, licenses, renewals, and costs with tools built specifically for how small businesses actually work.
Subscription tracking
Add every recurring tool your business uses. Track cost, billing cycle, status, category, and who owns it. Handles subscription tracking and software license management in one place.
Renewal reminders
Get email alerts before every renewal so you can decide to keep, cancel, or renegotiate - not react after the fact.
Cost dashboard
See monthly spend, annual forecast, and budget usage at a glance. Compare against your budget target.
Cancellation links
Store the cancellation URL for every subscription. Never spend 20 minutes hunting for "how to cancel" again.
Document storage
Link invoices, contracts, receipts, and vendor agreements to each subscription record. Everything in one place.
Health score & savings
A 0-100 health score surfaces unused seats, duplicate tools, and trial subscriptions about to convert. Pro
Up and running in minutes
No integrations to configure. No IT ticket needed. Add your subscriptions and everything else follows.
Add subscriptions
Enter your recurring tools - name, cost, renewal date, owner, and any notes. Takes about 5 minutes to get started.
Get instant insights
CostLoop calculates your total spend, health score, upcoming renewals, and potential savings automatically.
Store links & docs
Attach cancellation links, invoices, contracts, and notes to each record. Everything in context when you need it.
Review & clean up
Act on renewal alerts, cancel what you don't use, and export your data whenever you need it.
Built for real-world recurring cost challenges
Small businesses
Keep every tool, license, and SaaS subscription visible across your team. Set budgets and catch renewals before they hit.
Freelancers
Use our subscription tracker for freelancers to track domains, design tools, accounting software, and project management tools - and know exactly what your business costs per month.
Startup teams
Maintain visibility over SaaS spend as you scale. Assign owners to every tool and flag subscriptions that nobody uses anymore.
Individuals
Manage personal subscriptions - streaming, software, memberships - and finally know what you're spending every month.
Who CostLoop is for - and who it is not for
Being clear about this makes the buying decision faster. CostLoop is a focused tool, not an all-in-one platform.
CostLoop is a good fit if you are...
- A freelancer tracking recurring business tools and wanting to know your exact monthly cost
- A startup with a growing SaaS stack and no clear owner for each tool
- An agency managing design, AI, marketing, and productivity subscriptions across a small team
- A founder who wants renewal reminders and cost visibility without connecting bank accounts
- A team of 1-50 people that has outgrown a spreadsheet but does not need enterprise procurement software
CostLoop is not a good fit if you need...
- Automated SaaS discovery via SSO or email scanning (Cledara, Zluri, or Zylo fit better)
- Corporate cards, employee expense reports, or purchase approval workflows (Pleo, Ramp, or Spendesk fit better)
- Full accounting software, invoicing, or payroll (QuickBooks, Xero fit better)
- Enterprise IT features like SCIM provisioning, deep usage analytics, or compliance reporting
- Automatic bank or inbox syncing from day one
No bank connection. No inbox scraping. No financial data access.
CostLoop is manual-first by design. You add what you pay for. No read access to your accounts. No automatic syncing you did not ask for. You stay in control of what gets tracked and how.
Operated in Norway
CostLoop is operated by Antevski ENK (Org. No. 934 334 507), registered in Oslo, Norway, and subject to Norwegian and EU law.
Global privacy compliance
CostLoop complies with GDPR, UK GDPR, FADP, PIPL, APPI, PIPA, PDPA, and DPDP - so your team can use it anywhere in the world. Export your data, delete your account, or update privacy settings at any time.
Trusted infrastructure
Payments via Stripe. Authentication and data storage via Supabase. Email via Resend. We publish our full subprocessor list.
Data export
Export all your subscription data as CSV at any time. Your data belongs to you. About data export →
Account deletion
You can permanently delete your account and all associated data at any time from your account settings. About account deletion →
Minimal tracking
We use only the cookies required for the service to function. No third-party ad trackers. See our Cookie Policy.
Practical guides for managing software costs
How to Track Software Subscriptions Before They Drain Your Budget
A practical guide for small businesses on getting visibility into recurring software spend before it spirals.
The Simple Subscription Audit Checklist for Small Businesses
Step through every area of your recurring software spend with this practical audit checklist.
How to Avoid Forgotten SaaS Renewals
Practical strategies to make sure no subscription renews without your knowledge again.
What is CostLoop?
CostLoop is a subscription tracker and SaaS cost management tool built for small businesses, freelancers, and growing teams. It gives you one central place to see every software subscription you pay for, how much it costs, when it renews, who owns it, and where to cancel it - without connecting to your bank or building another spreadsheet.
Most small businesses discover they are paying for tools nobody uses. Subscriptions accumulate quietly - a team member signs up, uses the tool for a month, stops, and the billing continues. As a SaaS cost tracker, CostLoop surfaces these automatically through its health score and savings panel, so you can cancel before the next charge rather than after it. New to subscription management terms? See our subscription management glossary.
vs. a spreadsheet
A spreadsheet shows what you put in. CostLoop calculates monthly totals, sends renewal reminders automatically, flags unused seats, and stores cancellation links - things a spreadsheet cannot do on its own.
vs. enterprise SaaS tools
Enterprise tools like Zylo and Vendr cost thousands per month and require IT integration. CostLoop is a lightweight SaaS cost tracker built for teams of 1-50 - set up in minutes, free to start.
Common questions
Testimonials
Trusted by small businesses and freelancers
★★★★★"I had no idea I was paying for 4 tools I hadn’t opened in months. CostLoop showed me in minutes. Saved me over $180 the first month."
★★★★★"We track 30+ tools across our team. Before CostLoop we lived in fear of surprise renewals. Now we get a heads-up before anything charges."
★★★★★"Clean, fast, no nonsense. I’ve tried spreadsheets and fancier tools - this is the one I actually keep using."
★★★★☆"Set it up in 20 minutes. Now I have one place to see every renewal, every cost, every cancellation deadline. Genuinely useful."
★★★★★"As a one-person business the small subscriptions add up fast. CostLoop made me realise I was spending nearly $600/month on tools. Cut it to $340."
★★★★★"The renewal reminders alone are worth it. We got an alert 14 days before a $2,400/year tool renewed that we weren’t using anymore. Cancelled it in time."
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