Track Your Productivity App Subscriptions
Productivity tools are the backbone of remote and hybrid work - and the category most likely to have ghost seats. Notion, Slack, Zoom, Microsoft 365: CostLoop tracks every seat, every renewal, every cost.
Popular Productivity Tools to Track
Add any of these to CostLoop in seconds - or import your full stack at once.
Seats are often added for stakeholders who read notes but never pay their own way.
Departing employees left on paid plans is the most common Slack cost leak. Guide to cancelling Slack.
Many teams pay for Zoom while already using Google Meet or Teams for free. Guide to cancelling Zoom.
Annual plans renew automatically; ex-employee licences are frequently left active. Guide to cancelling Microsoft 365.
Like Microsoft 365, often duplicated alongside other office suites.
Video messaging tool that sees lower usage during slower project periods.
Scheduling tool seats often remain paid for users who moved to a different booking tool.
Password manager seats for ex-employees are a security risk and a cost leak.
Need to clean up a specific tool? See our guide to cancelling Notion for a step-by-step walkthrough.
Prices shown are starting rates. Last reviewed July 2026 - verify current pricing on each vendor's website before purchasing.
Where Teams Lose Money on Productivity Subscriptions
- Ghost seats: ex-employee accounts on Slack, Zoom, Notion still billing monthly
- Overlap: paying for both Microsoft 365 and Google Workspace
- Personal plans: employees expensing their own Zoom or Notion plans instead of using the team account
- Tier creep: upgrading to a higher plan for one feature and never reviewing whether you still need it
How CostLoop Tracks Your Productivity Stack
- Add all team tools with per-seat costs, renewal dates, and the owner responsible for each
- Get reminded 14 days before each renewal to review seats and remove inactive users
- One dashboard shows total monthly tool spend so your finance team always has the right number
Frequently Asked Questions
- How much do teams spend on productivity tools per person?
- The average employee costs $30-$80 per month in productivity software alone. Slack Pro ($7.25/user), Zoom Pro ($15.99/user), Notion Plus ($10/user), and Google Workspace Business Starter ($6/user) together come to nearly $40 per user per month - and that is before any project management or file storage tools.
- What productivity tool seats are most commonly wasted?
- Zoom seats for employees who use Teams or Google Meet instead, Slack paid seats left on departing employee accounts, Notion seats for stakeholders who only read but never edit, and Calendly paid plans left on accounts that are no longer actively scheduling are the most common wasted seats.
- How do I cancel unused Notion or Slack seats?
- For Notion, go to Settings and Members, review last-active dates, and remove inactive members before your next billing date. For Slack, go to Admin and Members, filter by last active, and deactivate accounts. CostLoop can remind you to do this 14 days before each renewal so you never pay for seats you should have removed.
- Is it worth having both Microsoft 365 and Google Workspace?
- Rarely. Most teams that pay for both have inherited one from a previous workflow and kept it out of habit. If your team uses one platform for email and calendar and the other for documents, consolidating to a single platform typically saves $6-$22 per user per month.
Stop Paying for Productivity Tools Nobody Uses
Add your entire productivity stack in minutes. See every ghost seat, every renewal date, and your total per-user cost - all in one place.
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