Gym Management Software Pricing in 2026: What Gyms Pay

Last pricing verification: September 4, 2026

Quick answer

If you are searching gym management software price, the realistic 2026 answer is that core gym software can cost anywhere from $0 to roughly $200+ per month for a single independent location before payment processing, branded apps, websites, marketing modules, access-control hardware, SMS usage, onboarding, and other add-ons.

The market is not priced one way. Gymdesk and Zen Planner scale mainly by active member count. PushPress uses flat software tiers with different payment-processing rates. Mindbody and ABC Glofox price primarily by location and keep most higher-tier dollar amounts behind a sales conversation. Vagaro starts much lower but prices around bookable calendars and optional add-ons. Wodify uses tiered packages, and its current page shows a $199/month list starting point even though an expired August 31 promotion is still visible on the page.

Across eight paid starting prices we could verify directly from vendor sources for this guide, the median published entry point is $99/month. That is only the software subscription. For a gym processing tens of thousands of dollars in membership payments every month, payment fees can easily exceed the management-software fee itself.

Real gym software cost = software subscription + payment processing + add-ons + messaging + hardware/access control + onboarding/migration + implementation time

This guide compares current public pricing from Gymdesk, PushPress, Mindbody, Zen Planner, TeamUp, Wodify, ABC Glofox, Vagaro, and Pike13, then shows how to estimate what a real gym will pay based on member count, locations, payment volume, and the features it actually needs.

Key takeaways

• Published gym software prices in 2026 range from free entry tiers to $200+ per month for core management, while multi-location and enterprise packages are often custom quoted.
• In the eight paid entry points used for our market sample, the median starting gym software price is $99/month.
• Gymdesk starts at $75/month and scales to $200/month through 400 active members, with all core platform features included and no long-term contract.
• PushPress offers Free at $0, Pro at $159/month, and Max at $229/month, with lower payment-processing rates as you move up.
• Mindbody currently starts at $79/month per location in the U.S.; Accelerate, Ultimate, and enterprise pricing require a sales conversation.
• Zen Planner starts at $99/month for up to 45 active members and rises by member band; its website, Engage marketing system, and branded app can materially change the total.
• TeamUp prices by active customers. Its current U.S. pricing page displays $189/month for 101-200 customers and $99/month for the optional custom branded app.
• Wodify's current list starting point is $199/month per location. A $99 promotional price shown on the page was tied to an August 31 deadline and should not be treated as the current September 2026 list price.
• ABC Glofox says plans start as low as $99/month per location for eligible studios, but final pricing depends on plan and business needs.
• Payment processing is one of the biggest hidden cost drivers. At $18,000/month of card volume, a 2.75% + $0.30 fee across 150 transactions is about $540/month before the software subscription.
• The cheapest plan is not automatically the cheapest total system. A low base fee can become expensive once you add a branded app, website, CRM, SMS, payments, or multi-location capability.

In this guide

• Gym management software pricing at a glance
• How gym software pricing models work
• Gymdesk pricing
• PushPress pricing and processing economics
• Mindbody pricing
• Zen Planner pricing by active members
• TeamUp pricing
• Wodify pricing
• ABC Glofox pricing
• Vagaro pricing
• Pike13 pricing
• What a 150-member gym can expect to pay
• Payment-processing costs
• Hidden costs and add-ons
• Budget ranges for different gym types
• How to calculate total gym software cost
• Questions to ask before buying
• How to control the cost after purchase
• Frequently asked questions

Methodology and disclosure

This article is based primarily on current official vendor pricing pages, plan documentation, and pricing FAQs reviewed on September 4, 2026. Where a vendor publishes a concrete price, member band, payment-processing rate, or add-on, we use that number. Where a vendor requires a quote, we say so rather than filling the gap with an old review, reseller estimate, or forum post.

We did not claim hands-on implementation of every platform in this comparison. The purpose of this guide is pricing analysis: how the market charges, what drives the invoice, and how to model total cost. Feature descriptions are included only where they explain why one pricing tier or add-on may be required.

CostLoop publishes this guide. CostLoop is not gym management software and is not ranked as one of the gym platforms below. CostLoop helps businesses track recurring software costs, owners, billing cycles, renewal dates, documents, and price changes across their software stack. That separation lets this article focus on the buyer-side economics rather than ranking CostLoop against products it does not replace.

For the broader buyer-side cost framework, see CostLoop's SaaS cost management guide, software budget template, and hidden SaaS cost guide.

Related CostLoop guides

• Software Budget Template for Small and Medium Business
• SaaS Cost Management
• Hidden Costs of SaaS
• Renewal Tracker for Software Subscriptions
• Annual vs Monthly SaaS Billing
• How to Reduce Software Spend
• What to Store With Every Subscription Record
• Subscription Manager
• CostLoop Features
• CostLoop Pricing

Gym management software pricing at a glance

The table below shows the current public pricing signal from each vendor. It is not a feature-equivalent ranking. A $79 entry plan and a $159 plan can include very different capabilities, limits, and payment economics. Use it to understand the pricing model first, then compare the exact workflow you need.

Pricing note: prices are in USD unless noted otherwise and were checked September 4, 2026. Taxes, geographic pricing, promotions, negotiated discounts, payment rates, and contract terms can change the final amount. The Wodify $99 promotion visible on its page referenced an August 31 deadline, so this guide uses the $199 list starting point for September 2026 rather than treating the expired promotion as current.

What does gym management software actually include?

Gym management software is the operating system behind memberships, recurring billing, schedules, bookings, attendance, waivers, member profiles, reporting, and often marketing. But vendors package those capabilities differently. Some include almost everything in one fee. Others split the stack into management software, marketing automation, websites, branded mobile apps, workout programming, access control, and payment services.

That packaging difference is why comparing only the gym software price shown in a headline can produce a bad buying decision. A gym may save $70 on the base platform and then spend $250 on the modules needed to recreate the workflow it already had.

For budgeting, treat the platform as a stack rather than one line item:

• Core operations: memberships, billing, class schedules, attendance, member records, waivers, reporting.
• Sales and marketing: lead capture, CRM, automated email/SMS, campaigns, funnels, websites.
• Member experience: consumer app, branded app, on-demand content, workout tracking, family accounts.
• Payments: card processing, ACH/direct debit, payout speed, refunds, chargebacks, card-present hardware.
• Facility operations: access control, kiosks, door hardware, check-in devices, POS.
• Implementation: migration, setup, data cleanup, training, staff rollout, custom integrations.

CostLoop's hidden SaaS costs guide uses the same principle for the rest of a business software stack: budget the all-in operating cost, not just the clean number in the pricing hero.

How gym software pricing models work in 2026

There are five common pricing models in the gym-software market. Understanding the model tells you more about future cost than the starting price does.

1. Active-member pricing

Gymdesk and Zen Planner are clear examples. You pay more as the number of active members crosses predefined bands. This is easy to understand and naturally scales with the business, but growth can trigger a software increase even if you use exactly the same features.

For example, Gymdesk moves from $100/month at 51-100 active members to $150/month at 101-200. Zen Planner moves from $189/month at 76-100 active members to $229/month at 101-150.

2. Flat tier pricing

PushPress and Pike13 are closer to flat plan pricing. Your core software fee is tied to the plan rather than member count. This creates cost predictability as membership grows, but the higher tier may become necessary because of features, reporting, automation, or payment economics.

3. Per-location pricing

Mindbody, ABC Glofox, and Wodify frame pricing around locations. A single studio can have a manageable starting cost, but opening a second or fifth location changes the calculation quickly. For franchises and multi-location operators, always ask whether pricing is simply multiplied by location or whether volume discounts and enterprise terms apply.

4. Per-bookable-calendar pricing

Vagaro is a different model. The public entry price is tied to a bookable calendar, meaning the schedule of a service provider who performs bookable services. This can be attractive for a solo trainer or a small appointment-led studio, but a team with many bookable staff should model the actual number of calendars rather than assuming the one-calendar price is the final bill.

5. Quote-based enterprise pricing

Larger packages often move behind sales. Mindbody Accelerate and Ultimate, Glofox higher tiers, Wodify higher plans, and 400+ member Gymdesk enterprise setups are examples where the public page stops giving you a universal number. That is not automatically a problem. It means procurement needs a written quote with every driver documented.

Gymdesk pricing: $75 to $200/month before enterprise

Gymdesk has one of the clearest pricing models in the category. The full platform is included at every tier, and the monthly price rises with active member count rather than feature access.

Gymdesk says there is no setup fee, no minimum term, and no cancellation cost. The first location is included; each additional location is $50/month. Its optional branded member app is $100/month, while door access is $100/month for up to three doors plus $29 for each additional door, with hardware and installation priced separately.

The economic strength of Gymdesk is predictability. A 150-member gym knows the core platform is $150/month. The weakness of member-band pricing is that growth increases the bill even if your feature usage is unchanged.

Official source: Gymdesk pricing

PushPress pricing: free software can still be expensive

PushPress is the best example of why gym management software cost cannot be judged from the subscription alone. Its three Core plans combine a software price with different published payment-processing rates.

All three tiers support unlimited leads, admins, members, and staff. Pro and Max add stronger functionality and support, but the payment-rate difference is enough to change which plan is cheapest even before feature value is considered.

PushPress Free vs Pro break-even

The card-rate difference between Free and Pro is 2.10 percentage points: 4.99% versus 2.89%. The $0.30 transaction component is the same, so it cancels out when comparing plans.

$159 monthly Pro fee / 2.10% rate difference = about $7,571/month in card volume

Above roughly $7,571 in monthly card volume, Pro becomes cheaper than Free on software + card percentage alone, assuming the same transaction mix and ignoring other plan differences.

PushPress Pro vs Max break-even

Max costs $70/month more than Pro and reduces the card percentage from 2.89% to 2.75%, a 0.14-point reduction.

$70 / 0.14% = $50,000/month in card volume

At approximately $50,000/month in card volume, Max breaks even with Pro purely on that lower card percentage. This matches the basic economics of the published rate table and shows why payment volume belongs in the software decision.

PushPress also sells additional products. Its current pricing FAQ lists Train starting at $79/month, Grow at $329/month, a branded app around $81-$97/month, and an all-in full stack around $559/month. A gym that needs management, programming, marketing automation, and a white-labeled app should compare that full stack against competitors, not compare $159 Core Pro against a bundle from another vendor.

Official source: PushPress pricing

Mindbody pricing: starting at $79/month per location

Mindbody's current U.S. pricing page starts at $79/month per location. The current plan structure is Starter, Accelerate, and Ultimate, with enterprise solutions available for multi-location and franchise organizations.

Starter includes core business-management tools, integrated payments, branded website booking widgets, a business website, listing in the Mindbody app, and basic reporting. Accelerate adds stronger reporting, scheduling controls, room/resource management, promo codes, and access to premium add-ons. Ultimate adds marketing automation, lead-management capabilities, AI front-desk functionality, and deeper growth analytics.

The important pricing limitation is that only the starting point is public. Mindbody directs buyers to sales for the actual package. Its own pricing FAQ says total cost depends on the base plan, premium add-ons, and transaction-related fees tied to payments, texts, certain integrations, and customer acquisition through the Mindbody app.

For a one-location gym, $79 is therefore a floor, not a reliable all-in budget. For multiple locations, model every site and get the final commercial terms in writing.

Official source: Mindbody business pricing

Zen Planner pricing: $99 to $289/month by active members

Zen Planner publishes one of the most detailed active-member pricing tables in the market. The core Studio product gives access to the same Studio feature set at every member band; the software price changes as active membership grows.

That is only the Studio product. Zen Planner currently lists Website at $99/month, Engage at $249/month, and a Branded App at $39/month. Its Essentials bundle combines Studio + Website, while Ultimate combines Studio + Website + Engage.

At 150 active members, the current bundle table shows: Studio $229/month, Essentials (Studio + Website) $328/month, Ultimate (Studio + Website + Engage) $478/month.

That is a perfect example of why "Zen Planner costs $99" is incomplete. A growing gym that needs a website and marketing automation can be paying several times the headline entry price.

Zen Planner states that Studio pricing is based on active members, not prospects or staff. Payment processing can create additional charges.

Official source: Zen Planner active-member pricing

TeamUp pricing: cost follows active customers

TeamUp also scales pricing according to active customers, but it uses a live pricing selector rather than one static public table in the page text. On September 4, 2026, the U.S. page displays $189/month for 101-200 active customers.

TeamUp defines an active customer as someone who has a registration or purchases something from the business during the month. A customer is counted once regardless of how many times they attend or purchase. The company says pricing automatically reflects usage when active-customer count drops.

The base platform includes marketing integrations, lead management, memberships and packs, appointments, waivers, online booking, payments, POS, reporting, scheduling, access control, email, SMS notifications, on-demand programming, and family accounts. TeamUp's optional custom branded app is currently $99/month.

TeamUp says there is no setup fee and no long-term commitment; the subscription is month-to-month.

Official source: TeamUp pricing

Wodify pricing: use the $199 list price, not the expired promo

Wodify's pricing page needs careful reading in September 2026. It currently displays "starting at $199 $99/month per location" alongside a promotion promising $100/month off for life if a demo was booked by August 31. Because that deadline has passed, this guide does not treat $99 as the current public list price.

The current plan names are Essentials, Accelerate, and Ultimate. Essentials covers core billing, scheduling, client management, waivers, and the unified client/staff app. Accelerate adds lead management, insights dashboards, family/shared payments, automations, campaigns, and an on-demand media library. Ultimate adds performance tracking, a custom website, unlimited automations, faster payouts, and Wodify's lowest processing rates.

The pricing page also identifies several paid add-ons on lower tiers, including performance tracking, custom websites, unlimited automations, branded app, 24/7 access control, workout marketplace, and heart-rate tracking. Wodify says there is a small onboarding fee.

Wodify publishes payment-rate floors rather than one universal rate: card transactions can be as low as 2.7% + $0.30, and ACH as low as 1.5% + $0.30, depending on package and country.

Official source: Wodify pricing

ABC Glofox pricing: from $99/month per eligible location

ABC Glofox says plans start as low as $99/month per location for eligible fitness studios. The current plans page organizes the product into Essential, Boost, and Elite, but the final dollar amounts are sales-led.

Essential covers booking and scheduling, member management, payments, payroll, reporting, and Glofox member/staff apps. Boost adds lead capture, advanced reporting, retail, agreements, community content, targeted communication, and task management. Optional products include automated sales engagement, a custom branded app, and multi-location analytics.

Because higher-tier pricing is not public, treat $99 as the visible entry signal, not as a budget for every gym. If you need multi-location analytics, branded apps, or advanced automation, request a quote using the exact scope you will deploy.

Official source: ABC Glofox plans

Vagaro pricing: low entry cost, but model calendars and add-ons

Vagaro has the lowest normal paid list entry price in this comparison. Its U.S. page lists one location and one bookable calendar at $30/month, with a current promotional rate of $23.99/month for the first six months.

A bookable calendar belongs to an individual who performs services and requires scheduling. That means the one-calendar price is most directly comparable to a solo personal trainer or very small appointment-led business. A larger team should use Vagaro's pricing selector to model the actual number of service-provider calendars.

The base product includes payments, calendar/resource management, memberships, packages, gift certificates, 1,000 free emails per month, reporting, loyalty, inventory, invoices, online booking, and marketplace listing. Vagaro also sells additional messaging and premium capabilities, so the base fee should not be assumed to cover every marketing workflow.

Vagaro offers a 30-day trial and says customers can cancel at any time without a cancellation fee.

Official source: Vagaro U.S. pricing

Pike13 pricing: $139 to $249/month on annual billing

Pike13 uses three flat feature tiers and publishes both annual-contract and monthly rates.

Essential covers scheduling, check-ins, waitlists, family/dependent accounts, automated billing, gift cards, a business-intelligence dashboard, client/staff apps, and card-fee reimbursement tools. Advanced adds multi-location oversight, payroll, digital waivers, deeper reporting, email marketing, analytics integrations, room bookings, contactless check-in, and SMS. Premium adds enterprise-oriented integrations/API access, skill tracking, and a branded-app option.

This is a useful pricing model for buyers who prefer knowing the actual higher-tier amounts before talking to sales. The trade-off is that annual billing locks in the lower monthly equivalent, so compare the savings against your confidence in long-term fit.

Official source: Pike13 pricing

What does a 150-member gym pay?

A 150-member independent gym is a useful comparison point because it is large enough for member-tier pricing to matter but still small enough that enterprise contracts should not automatically be necessary.

The table below uses published core software prices only. It is not a feature-equivalent quote and excludes payment processing unless noted.

This table exposes why the primary keyword gym management software price is deceptively simple. At the same 150-member size, published core pricing ranges from roughly $139 to $229 among transparent mainstream plans, while quote-led products can only be budgeted accurately after scope is known.

Payment processing can cost more than the software

For gyms, payment processing is not a side issue. Recurring memberships mean the software platform often touches a large share of monthly revenue. A difference of half a percentage point can matter more than a $50 difference in subscription price.

Example: 150 members paying $120/month

Assume a gym has 150 members and each pays $120 per month by card: 150 x $120 = $18,000 monthly card volume

At 2.75% + $0.30 per transaction: $18,000 x 2.75% + (150 x $0.30) = $540/month in processing fees

Annualized, that is approximately $6,480/year in payment processing before the gym software subscription.

At PushPress Pro's 2.89% + $0.30 card rate, the same example is about $565.20/month. On PushPress Free at 4.99% + $0.30, it is about $943.20/month. The "free" software tier can therefore be hundreds of dollars more expensive each month for a gym with meaningful card volume.

ACH can materially change the economics

Some platforms support ACH or direct debit at a lower rate than cards. PushPress Pro and Max list U.S. ACH at 0.79% + $0.30. Wodify says ACH can be as low as 1.5% + $0.30 depending on package and country. Moving appropriate recurring memberships to a cheaper payment rail can save more than negotiating a small discount on the software license.

Do not compare payment rates in isolation. Check failed-payment workflows, member convenience, settlement speed, chargebacks, refund handling, payout timing, and whether members will actually accept the payment method.

Hidden and overlooked gym software costs

The base gym software price is only the first layer. Before you sign, model the following separately.

1. Branded mobile app

A white-labeled app can add around $39 to $100+ per month in the public examples reviewed here. Zen Planner lists a branded app at $39/month, TeamUp at $99/month, Gymdesk at $100/month, and PushPress lists its branded app around $81-$97/month.

2. Website

Some platforms include a site or booking widgets. Others sell a website separately. Zen Planner lists Website at $99/month. Wodify includes a custom website in Ultimate but treats it as an add-on on lower plans. If your current website is already paid for elsewhere, decide whether the gym platform will replace it or create duplicate spend.

3. CRM and marketing automation

Lead nurture, email automation, SMS campaigns, funnels, and retention workflows are frequently where the base product turns into a stack. PushPress Grow is $329/month. Zen Planner Engage is $249/month. Higher Mindbody, Glofox, and Wodify tiers move more of these capabilities into the platform.

4. SMS and messaging usage

Text messaging can be included only up to a limit or billed separately. A gym sending class reminders, lead follow-ups, missed-payment notices, and marketing campaigns can consume meaningful SMS volume. Ask for the per-message or credit price at your expected monthly volume.

5. Access control and hardware

24/7 gyms may need door access, key fobs, readers, kiosks, or check-in hardware. Gymdesk lists door access software at $100/month for up to three doors plus $29 for each extra door, with hardware and installation quoted separately. Wodify lists 24/7 Access as an add-on. Hardware is usually a different budget line from the recurring software.

6. Onboarding and migration

Even when setup is free, migration consumes staff time. Wodify explicitly says it charges a small onboarding fee. Other vendors advertise migration assistance, but you still need to clean member data, payment methods, waivers, membership types, class schedules, staff permissions, and historical records.

7. Multi-location expansion

Location-based systems can become expensive quickly when a gym expands. Ask for a three-location and five-location quote even if you have one site today. This prevents choosing a platform that is economical for one location but punitive at the growth stage you are already planning.

8. Annual contracts and notice periods

A lower annual rate can be good value when the product is proven. It can also lock in unused software. Pike13 publishes a clear discount for annual billing. Other vendors may negotiate annual terms or promotions. Store the renewal date and cancellation notice requirement as soon as you sign.

CostLoop's annual vs monthly SaaS billing guide explains when the discount justifies the commitment and when flexibility is worth more.

How much should different gyms budget?

There is no universal correct budget, but the verified prices in this guide support a practical planning framework.

Solo trainer or appointment-led micro studio

Budget roughly $30-$100/month for core software if the business has one bookable calendar, a small member base, and limited marketing automation. Vagaro, Gymdesk Micro, and Zen Planner entry pricing show the lower end of the market. Payment processing remains separate.

Independent gym with roughly 50-200 members

A realistic core-software budget is often around $100-$230/month before processing and add-ons. Gymdesk, PushPress Pro/Max, TeamUp, Zen Planner, and Pike13 all land in or near this band depending on member count and required tier.

Gym needing a branded app, marketing automation, and website

Budgeting only $150/month is usually too optimistic. Public add-ons show how quickly a full growth stack can reach $300-$600+ per month before payments. Zen Planner Ultimate ranges from $348 to $538 depending on active-member band. PushPress's current FAQ describes a full stack around $559/month. The right comparison is the complete system replacing your existing tools, not the base module.

Multi-location or franchise operator

Expect quote-led pricing and procurement. Model cost per location, centralized reporting, API access, branded apps, marketing automation, corporate/franchise controls, support, implementation, and payment economics. At this stage, a simple per-month sticker price becomes less useful than three-year total cost.

A practical gym software total-cost formula

Monthly gym software TCO = platform fee + add-ons + average payment fees + messaging + hardware/software access fees + implementation allocation

Annualize it for procurement: Annual TCO = (monthly recurring software x 12) + annual payment fees + one-time onboarding/migration + hardware + integration services

Then calculate the effective cost per active member: Effective software cost per active member = monthly recurring software cost / active members

For example, a $300/month software stack serving 150 active members costs $2 per active member per month before payment processing. If it replaces three separate tools and saves staff time, that may be excellent economics. If only 40 members actively use the system and the rest of the workflow remains manual, the same $300 has a very different value.

Do not compare gym software on base price alone

A clean vendor comparison should normalize the same job. Build your required scope before asking for quotes.

• Member management and recurring memberships
• Class and appointment scheduling
• Online booking
• Billing and failed-payment recovery
• Waivers and documents
• Member/staff mobile app
• Branded app, if required
• Website or booking widgets
• Lead capture and CRM
• Email and SMS automation
• Workout programming or performance tracking
• POS / retail
• Access control / 24-7 entry
• Multi-location reporting
• API and integrations

Then compare every vendor against that same scope. Otherwise one quote includes a website, marketing, app, and access control while another quote contains only scheduling and billing, and the cheaper number wins for the wrong reason.

15 questions to ask before buying gym management software

• What is the exact monthly and annual software price for our current member count and location count?
• What triggers a price increase: members, active customers, calendars, locations, features, or revenue?
• Which features are included in the quoted plan and which are separate add-ons?
• What are the current credit-card and ACH/direct-debit processing rates for our plan and country?
• Are there gateway, platform, payout, refund, chargeback, or card-present hardware fees?
• Is a branded member app included? If not, what is the monthly and setup cost?
• Is a website included? If not, what does the website product cost?
• How are SMS and marketing emails billed after any included allowance?
• What onboarding, migration, setup, or implementation charges apply?
• Can you migrate saved cards/payment tokens from our current provider, and what must members re-enter?
• What is the contract term and cancellation notice requirement?
• What happens to pricing if we add a second or third location?
• Can we export members, attendance, payment history, waivers, and reports if we leave?
• Which integrations or API features require a higher tier?
• Can you provide a 12-month and 36-month total-cost estimate using our expected member growth and payment volume?

Get the answers in writing. Gym software is operational infrastructure. The cost of switching later is not only the subscription difference; it is data migration, member communication, retraining, payment setup, website changes, and disruption.

How to control gym software cost after you buy it

The buying decision is only the start. Gym software often becomes a long-lived recurring expense, and add-ons accumulate after the initial launch. Track the commercial record from day one.

• Vendor and product
• Current plan
• Monthly or annual software fee
• Payment-processing rate and processor
• Active-member or active-customer band
• Number of locations
• Paid add-ons: app, website, CRM, access control, SMS, workout programming
• Contract start date
• Renewal date and cancellation notice deadline
• Internal owner
• Contract, quote, and invoice links
• Next pricing review date

Use a renewal tracker so the gym software contract is reviewed before the renewal or cancellation window rather than after the charge lands.

Also review the surrounding software stack. If your gym platform now includes email automation, CRM, a website, scheduling, and payments, cancel the separate tools it genuinely replaces. Paying for both is where "all-in-one" software becomes all-in-additional-spend.

CostLoop's software budget template and guide to reducing software spend can help model the entire stack rather than one vendor at a time.

Where CostLoop fits

CostLoop does not run classes, manage gym memberships, process check-ins, or replace Gymdesk, PushPress, Mindbody, Zen Planner, TeamUp, Wodify, Glofox, Vagaro, or Pike13.

CostLoop handles the commercial layer around those systems. A gym or fitness business can use it to track recurring software such as: gym management platform, accounting software, email marketing, website tools, payroll, security/access-control software, CRM, design/social media tools, staff communication and scheduling software.

For each subscription, CostLoop can keep the cost, billing cycle, owner, renewal date, cancellation link, invoice or contract links, and related notes visible in one place. Its current features also include subscription discovery, bank-statement import, renewal reminders, and price-increase detection.

See CostLoop Features and CostLoop Pricing for the current product scope.

Frequently asked questions

How much does gym management software cost in 2026?

Core gym management software can range from $0 to $200+ per month for a single independent location before payment processing and add-ons. In the eight paid entry points used for this guide, the median published starting price is $99/month. Full stacks with branded apps, websites, CRM, marketing automation, and access control can reach several hundred dollars per month.

What is the average gym management software price?

There is no reliable universal market average because vendors use different models: active members, locations, calendars, feature tiers, and custom quotes. In our verified sample of eight public paid entry points, the median is $99/month. Use that as a market signal, not as a prediction of your final invoice.

What is the cheapest gym software?

PushPress has a $0 Free plan, but its card-processing rate is higher than Pro and Max. Vagaro lists a $30/month standard one-calendar price, currently promoted to $23.99 for the first six months. The cheapest sticker price is not necessarily the lowest total cost after payment fees and required add-ons.

How much does Gymdesk cost?

Gymdesk currently costs $75/month up to 50 active members, $100 for 51-100, $150 for 101-200, and $200 for 201-400. Above 400 active members, pricing is custom. Extra locations, branded app, and door access are additional.

How much does PushPress cost?

PushPress Core currently offers Free at $0/month, Pro at $159/month, and Max at $229/month. Payment-processing rates decrease as you move up. Optional products such as Train, Grow, and a branded app can increase the full monthly stack.

How much does Mindbody cost for a gym?

Mindbody currently starts at $79/month per U.S. location. The final cost depends on plan, locations, add-ons, and transaction-related fees. Higher tiers and enterprise packages require a sales quote.

How much does Zen Planner cost?

Zen Planner Studio starts at $99/month for up to 45 active members and rises to $289/month at 251+ active members. Website, Engage, branded app, and payment processing can add cost. At 101-150 members, Studio is $229/month and the current Ultimate bundle is $478/month.

How much does TeamUp cost?

TeamUp prices by active customers. Its current U.S. pricing page displays $189/month for 101-200 active customers and allows buyers to select other member bands interactively. The optional custom branded app is $99/month.

How much does Wodify cost?

Wodify's current page shows a $199/month per-location list starting point. It also displays a $99 promotional amount tied to an August 31 demo deadline, which has passed as of September 4, 2026. Higher plans and add-ons can increase the total, and Wodify says there is a small onboarding fee.

Are payment-processing fees included in gym software price?

Usually no. Payment processing is a separate cost or embedded commercial term. Some vendors publish the rate and others require a quote. For gyms with significant recurring membership revenue, processing fees can exceed the software subscription itself.

Should I choose software based on member count or flat pricing?

Choose based on expected total cost and operational fit. Member-count pricing can be economical for a small gym but increases automatically as you grow. Flat pricing can become more efficient at higher membership levels but may require a higher feature tier. Model your current size and your expected size 12-24 months from now.

What should I budget for a 150-member gym?

For core software alone, published mainstream options in this guide land around $139-$229/month for a 150-member gym, with some quote-led products starting lower. Add branded apps, websites, marketing automation, access control, messaging, onboarding, and payment processing separately.

Final verdict

The useful 2026 answer to gym software price is not one magic monthly number.

For a small independent gym, core management software commonly lands around the low hundreds per month. Transparent products in this guide range from $75 Gymdesk entry pricing to $229 PushPress Max and $289 Zen Planner at higher member bands. Mindbody, Glofox, and higher Wodify packages become more sales-led. Vagaro can start much lower for a one-calendar business.

But payment processing can dominate the economics. A gym collecting $18,000/month by card can spend roughly $500-$900+ per month in payment fees depending on the rate, which is more than the core software fee for many platforms.

So compare the entire system: software, processing, member count, locations, app, website, marketing, SMS, access control, onboarding, and contract terms. Build the three-year cost before signing, not after the first renewal.

And once the gym software is live, track it as a recurring business contract. Store the price, owner, renewal date, processing terms, add-ons, and documents somewhere your team will actually review before the next commercial decision.

About the author

Milosh Mladenovski is a CostLoop founder and works on subscription discovery, license inventory and recurring software cost workflows. Author profile · LinkedIn